Executive Administrative Assistant – Development

Calendar Management: Efficiently manage schedules, including coordinating meetings, appointments, and travel arrangements.

Email Management: Monitor and prioritize incoming emails, draft responses when necessary, and ensure the assigned inboxes are organized.

Communication: as a primary point of contact between the Development team and internal/external stakeholders, demonstrating executive-level communication skills in English. Handle phone calls and correspondence with professionalism.

Meeting Preparation: Prepare agendas, presentations, and materials for meetings. Attend and take minutes as needed.

Travel Arrangements: Coordinate travel itineraries, hotel bookings, and transportation for the Development Team’s business trips.

Document Management: Organize and maintain important documents, files, and records, ensuring confidentiality.

Expense & Billing Management: Track and reconcile expenses, process reimbursements, and maintain expense report. Monthly bill payment and processing.

Apple Technology Proficiency: Utilize Apple technology and software for effective communication, organization, and document management.

Excel Mastery: Demonstrate an advanced level of proficiency in Excel for data analysis, reporting, and project support.

Systems Management: Efficiently manage various systems and software critical to the office's workflow.

Project Assistance: Assist with various projects and initiatives, providing research, data analysis, and support as required.

Prioritization: Help the Senior Vice President – Development and Residential Services and Development leadership team to prioritize tasks and manage time effectively, ensuring that important deadlines are met.